Job Description

A well‑established moving and logistics company in Hudson County is seeking a reliable, organized Administrative Assistant to support daily office operations. This role is ideal for someone who thrives in a fast‑paced environment, enjoys being the go‑to person for the team, and has strong communication and multitasking skills.

Key Responsibilities

• Manage the switchboard and direct incoming calls professionally
• Answer phones and assist customers, vendors, and internal staff
• Handle Certificates of Insurance (COIs)
• Coordinate deliveries and support logistics scheduling
• Prepare UPS envelopes and outgoing mail
• Maintain and fill the postage meter
• Cover meter responsibilities for field workers as needed
• Review and approve invoices and special orders
• Prepare bank deposits
• Provide general administrative support to office and operations teams
• Order inventory , track stock, and maintain supply levels
• Manage office supply ordering and ensure office needs are met
• Coordinate and complete daily lunch orders
• Utilize Excel for tracking, reporting, and basic data entry
• Assist with moving tags and related documentation

Qualifications

• MUST drive as the locations is not accessible via public transportation
• 2 years of prior administrative experience preferred
• Strong phone etiquette and customer service skills
• Comfortable working in a busy, operations‑driven environment
• Proficiency in Microsoft Excel
• Ability to multitask and stay organized
• Experience in logistics, moving, or construction industries is a plus

Job Tags

Similar Jobs