Job Description

Part-Time Event Manager

A mission-driven higher education organization is seeking a Part-Time Event Manager to provide comprehensive planning, operational, and on-site support for high-profile donor, student, and institutional events. This hybrid role offers the opportunity to contribute to a fast-paced, mission-focused environment while managing events that advance organizational priorities and community engagement.

Responsibilities

• Plan, manage, and execute a wide range of events, from concept development to on-site delivery, ensuring attention to detail, accuracy, and a seamless guest experience.
• Manage all logistical arrangements including venue selection, vendor negotiations, catering, floor plans, staffing, and event-day troubleshooting.
• Collaborate with internal stakeholders, donors, VIP guests, and external partners to ensure event objectives are met.
• Develop and oversee advisory groups and councils, including scheduling, preparing meeting materials, shaping agendas, and providing on-site support.
• Coordinate VIP campus visits and donor experiences, including scheduling, briefings, faculty participation, and itineraries.
• Track and reconcile event budgets, negotiate contracts, and manage vendor payments in compliance with organizational policies.
• Liaise with communications teams to promote events and ensure timely and clear messaging to participants.
• Supervise staff, volunteers, and contractors during events, providing guidance and support to ensure smooth execution.
• Conduct post-event evaluations and implement process improvements for future events.
• Perform other duties as assigned, including occasional evenings and weekends for events.

Qualifications

• Bachelor’s degree in hospitality, event management, or a related field.
• Minimum of 5 years of professional event management experience, preferably in higher education, nonprofit, or philanthropic settings.
• Exceptional organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills with the ability to work effectively with diverse stakeholders, including donors and VIP guests.
• Detail-oriented, reliable, and able to independently execute complex projects.
• Proficiency in Microsoft Office 365, Excel, and event management software.
• Ability to lift 20–30 pounds and perform physical tasks as needed.
• Flexibility to work variable hours, including occasional evenings and weekends.

Preferred Qualifications:

• Experience in higher education, hospitality, philanthropy, or nonprofit sectors.
• Prior work with donors or VIP guest engagement.

Compensation and Details

• Pay: $50–$61/hr
• Hours: ~20+ hours per week (some flexibility; most events on Tuesday and Wednesday)
• Location: Hybrid (onsite Monday–Wednesday, depending on event schedule)
• Duration: 6-month contract with potential for renewal

Our Commitment to Inclusion & Belonging

We are committed to fostering a diverse and inclusive workplace that reflects the communities we serve. Individuals of all backgrounds, identities, and lived experiences are encouraged to apply.

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