Job Description

Non-profit organization seeks an experienced Executive Assistant to support a C-level executive. Must have 10+ years of EA experience, preferably within the non-profit sector. This is a contract position with the potential to go permanent.

Onsite 5 days/week in NYC

Hourly pay rate: $45-55/hr (depending on experience)

Hours: 9am - 5pm

Responsibilities:

• Manage the CEO’s calendar, ensuring efficient scheduling and prioritization of internal and external engagements.
• Coordinate logistics for Board meetings, including scheduling, material preparation, and follow-up actions.
• Facilitate communication between the CEO, Board members, and organizational leadership, ensuring alignment across departments.
• Provide project management oversight for CEO-led initiatives, tracking timelines and ensuring accountability.
• Arrange business-related travel for the CEO and Board members, including itineraries and expense reconciliation.
• Process contracts, amendments, and invoices under the CEO’s purview, ensuring timely documentation.
• Support Executive Team members with administrative and logistical needs as directed by the CEO.
• Maintain discretion and confidentiality in handling sensitive information and competing demands.

Requirements:

• Bachelor’s Degree and at least 10 years of experience supporting C-suite executives in complex organizations.
• Exceptional interpersonal, organizational, and communication skills for effective interaction with diverse stakeholders.
• Proven ability to manage competing demands, prioritize tasks, and operate with strategic awareness.
• Experience managing Board meetings and providing logistical support for senior leadership.
• High integrity, discretion, and judgment in handling confidential information.
• Ability to work on-site at least four days a week, with flexibility for Board meetings.
• Strong calendar management and project oversight skills, ensuring timely execution of priorities.
• Proficiency in managing travel arrangements and expense reconciliation for executives.

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